The Collinwood City Commission met in regular session on Monday, September 9th, 2019 at 7:00 p.m. in the conference/courtroom of Collinwood City Hall.
The meeting was called to order by Mayor Glenn Brown. All commissioners were in attendance, including Vice Mayor Danny Sandusky, Commissioner Jeremiah Stults, Commissioner Debie Pigg, and Commissioner Butch Kephart. City Manager Gary Victory and City Recorder Cindy Kephart were in attendance as well.
Mayor Brown called the meeting to order, and the invocation was offered by Pastor Nelson Moffett of the Collinwood Church of God. The Pledge of Allegiance was recited by all.
First was approval of the agenda. A motion was made by Commissioner Kephart and seconded by Commissioner Pigg to approve the agenda as presented, and the motion carried.
The next item on the agenda was the approval of the minutes from the previous meeting. Vice Mayor Sandusky made a motion and Commissioner Stults seconded to approve the minutes from the regular meeting in August. The minutes were unanimously approved.
Department reports were previously distributed to the commissioners for their review. The commission had no questions regarding the reports. Mayor Brown said that he would like to thank all members of the Utility Department and Police Department for all their hard work during the tractor pull and Old Timers’ Day events in August.
Next on the agenda was discussion of a grant for a water leak study. City Manager Victory said that a 95/5 match grant has been applied for, and he is waiting on the state to respond.
Next was an update on the Safe Routes to School grant. City Manager Victory informed the commission that there are problems with the side slopes on the sidewalks that have already been poured. Apparently, the side slopes on the sidewalks are too steep of a grade to meet the grant requirements. Victory said that he estimates that up to 80% of the sidewalks have this problem, and after conferring with the engineer and company that poured the sidewalks, no decision has been made yet as to how to fix the problem.
The Public Entity Drivers Safety Grant Resolution was next on the agenda. City Manager Victory said that this is a 50/50 grant, but he doesn’t know yet exactly how much the grant amount will be. The city has received this grant in the past, and it is usually not very large. Vice Mayor Sandusky made a motion to approve the resolution to apply for the grant, and Commissioner Pigg seconded the motion. The grant resolution was passed unanimously on roll call vote.
Mayor Brown then read a thank-you note from Darryl and Lisa Calton that was sent to the city in appreciation for work done in the Trace Subdivision.
City Manager Victory next gave an update on the water tank rehab. He said that he is still working with two companies, but he is having trouble communicating with both, especially one of the companies. He said that he has told them that the city will not continue to drag this process out.
Next, Mayor Brown gave the Wayne County Welcome Center report. The Welcome Center had a total of 922 visitors during the month of August, some coming from as far away as the United Kingdom, Australia, Spain, Canada, Switzerland, and Finland. Volunteer of the Month was Aaron Holt.
The last item on the agenda was “Other.” City Manager Victory commented on a few items, including:
-The city recently received a PEP grant, and they will have to spend $1,000 in order to get $1,000 back.
-Three quotes have been received for painting the recreation building. The low quote was from Mike & Eddie Painting in the amount of $7,000 for materials and labor only. The commission agreed that they should go with the lowest quote, and have the necessary repairs made to the city’s man-lift before anyone from another company uses it.
-Victory asked for the city’s permission to purchase the tires needed for the fire truck, since the amount will exceed his authorized spending limit. The commission gave Victory permission to purchase the tires.
With no further business to come before the commission, Vice Mayor Sandusky made a motion to adjourn. Commissioner Pigg seconded the motion, and the meeting was adjourned.