The Collinwood City Commission met in regular session on Monday, July 8th, 2019 at 7:00 p.m. in the conference/courtroom of Collinwood City Hall.
The meeting was called to order by Mayor Glenn Brown. All commissioners were in attendance, including Vice Mayor Danny Sandusky, Commissioner Jeremiah Stults, Commissioner Debie Pigg, and Commissioner Butch Kephart. City Manager Gary Victory and City Recorder Cindy Kephart were also in attendance.
Mayor Brown called the meeting to order, and the invocation was offered by Commissioner Kephart. The Pledge of Allegiance was recited by all.
First was approval of the agenda. A motion was made by Commissioner Pigg and seconded by Commissioner Stults to approve the agenda as presented, and the motion carried.
The next item on the agenda was the approval of the minutes from previous meetings. Vice Mayor Sandusky made a motion and Commissioner Pigg seconded to approve the minutes from the regular meeting on June 10th. Commissioner Stults made a motion and Commissioner Pigg seconded to approve the minutes from the special meeting on June 13th. Vice Mayor Sandusky made a motion and Commissioner Stults seconded to approve the minutes from the special meeting on June 27th. All minutes were approved.
Department reports were next. All commissioners received copies of departmental reports for their review. Mayor Brown asked if the necessary parts had been ordered for the repair of the skid loader, and Maintenance Director Ricky Bratton said that the repairs had already been made. Mayor Brown said that the city doesn’t need to spend a lot of money on repairs to the old one, because they would like to eventually purchase a new one with tracks.
Next on the agenda was the second reading of the Water Maintenance Fee Ordinance. This is the ordinance to add $5 to each water customer’s monthly bill, effective July 1st, 2019, which goes directly into the water fund for maintenance. Vice Mayor Sandusky made a motion to approve the second reading of the ordinance. Commissioner Stults seconded the motion, and the ordinance was unanimously approved on roll call vote.
An update on the Safe Routes to School grant project was next on the agenda. City Manager Victory said that work had been started on the sidewalks, and he had requested that the project be completed before school starts in August if at all possible.
Next was an update on the water tank maintenance. City Manager Victory said that there wasn’t much to update at this time, the city is still planning to get the work done at as low of a cost as possible, and hopefully done before winter.
An update on the tourism grant for the RV Park was next on the agenda. City Manager Victory said that he would be having a meeting with Ms. Lori Fisher on Thursday to discuss the correct way to complete the grant application process.
Next was the El Guadalajara Mexican Restaurant beer permit application. A motion was made by Vice Mayor Sandusky and seconded by Commissioner Pigg to set a meeting of the Beer Board for Monday, July 22nd at 7:00 p.m. to discuss the application. City Manager Victory said that City Attorney Andy Yarbrough has been researching the legalities of the city ordinance regarding the sale of beer, and will be at the Beer Board meeting.
Mayor Brown then gave the monthly report on the Wayne County Welcome Center. The Welcome Center had 1,174 visitors during the month of June, 2019, with some of the visitors coming from foreign countries including Brazil, France, Holland, Germany, Australia, New Zealand, and Canada. Volunteer of the Month for June was Aaron Holt.
Under “Other” on the agenda, Commissioner Kephart requested that the meeting agendas become available by the Wednesday evenings before the scheduled meetings. City Manager Victory said that it would not be a problem.
Commissioner Pigg said that Collinwood needs to have a Farmers’ Market so that local gardeners can sell their produce. The commission agreed that it would probably be successful, and decided to advertise to see how many people would be interested in selling their produce in a Farmers’ Market setting. If enough interest is shown, the city agreed to begin the Farmers’ Market at the City Park on Saturdays, hopefully by the end of July.
Commissioner Stults said that in his opinion, the gates at City Park need to be locked at night. After a brief discussion, the commission agreed that the City Police would begin locking the gates at 11:00 p.m., and the Utility Department will unlock them at 7:00 a.m. Provisions will be made if special events are being held inside the park during those hours.
Vice Mayor Sandusky said that there are several residences, yards, and vacant lots around town that “look pitiful” and have a very poor appearance. City Manager Victory said that he would check the city ordinance and see about billing those who do not clean up their property. Sandusky then said that the lines for the parking spaces along Broadway Street need to be angled more so that vehicles that are parked there don’t stick out so far into the street. The commission agreed that this has become a problem since TDOT did the street work and painted new lines. Sandusky also said that the commission needs to be thinking about installing air conditioning in the recreation building, and a discussion followed regarding the need to at least install new large fans in the front of the building as a cheaper solution for now.
Mayor Brown said that the stray/loose dog situation in the city is still a big problem, and there doesn’t seem to be a good solution. The commission agreed that the city ordinances regarding dogs need to be revisited and enforced.
City Manager Victory then read an anonymous thank-you note that the city received in praise of the good work the city employees do, particularly Ms. Stephanie Pearson.
Mayor Brown said that he wanted to extend his appreciation to all the city employees for their hard work, especially in the recent heat.
With no further business to come before the commission, Vice Mayor Sandusky made a motion to adjourn. Commissioner Pigg seconded the motion, and the meeting was adjourned.